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Administrative Assistant I (Flushing YMCA)

YMCA of Greater New York
Date Posted: 06/21/2024
Location: Flushing, New York
Salary/Wage: $24.28 an hour
Job Type: Full-time
Work Arrangement: Onsite

Description:

Salary: $24.28 Hourly

The Flushing YMCA is seeking an Administrative Assistant who, under the supervision of the Early Childhood Director, will play a critical role in the successful operation of the Early Childhood program. The Administrative Assistant will carry out daily administrative and operational responsibilities while maintaining excellent communications with the Beacon staff and branch. The individual will ensure an atmosphere of professionalism, friendliness, and safety within the facility.

Benefits:

The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits, medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information.

Responsibilities:

  • Ensure the health, safety, and well-being of participants in the program by providing appropriate supervision at all times.
  • Maintain accurate program documentation (attendance, sign in/out forms, behavior reports, incident reports, and accident reports, as appropriate).
  • Maintain attendance online systems, AS400, Youthservice.net and support Youth and Family data check work.
  • Prepare attendance sheets and binders for all Beacon programs.
  • Work cooperatively with professional staff, teachers, and other program and school staff.
  • Promote an inclusive, welcoming, and respectful environment that embraces the diversity of all participants.
  • Create and maintain a strength-based, youth-focused atmosphere that is consistent and sensitive to the needs of participants with learning, emotional, or behavioral differences.
  • Serve as a positive role model for participants.
  • Work with DOE school staff to ensure attendance and paperwork is collected (lesson plans, attendance sheets, etc).
  • Provide administrative assistance to other branch departments as needed.
  • Other Duties as assigned. 

Qualifications:

  • Associate's degree, experience in related field required or equivalent work experience. Bachelor’s degree preferred.
  • One (1) to three (3) years of administrative experience and experience working with staff and volunteers. 
  • knowledge of MicroSoft Word, Excel, Publisher, and PowerPoint.
  • Excellent interpersonal communication – written and oral, project management, and organizational skills.
Minimum Education Level: Associate's Degree
Preferred Education Level: Bachelor's Degree

Application Instructions:

If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.


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