Executive Administrative Assistant

Description:

Essential Duties and Responsibilities:

Responsibilities are listed in descending order, starting with those anticipated to require the greatest percentage of your time.

1. Act in accordance with the agency’s mission, vision and values

2. Assist CEO with daily needs such as upcoming appointments, correspondence (in and out), filing, general organization and travel arrangements.

• Support the Board of Directors with Chief Executive Officer guidance
• Prepare and distribute Board materials
• Provide support for major gifts, grants, and advocacy activities of the CEO
• Prepare correspondence, memos, letters, faxes, packets, materials, and forms
• Maintainconfidentiality involving sensitive or confidential matters, records, files and materials
• Assist with order and pick up of materials/food for Board Meetings, Staff events and other meetings and events as requested

3. Oversee incoming and outgoing mail, packages, including bulk mailings.

4. Set up Staff and Leadership meetings, including recording and distributing meeting minutes

5. Place orders for departmental supplies as needed

6. Accurately maintain paper and electronic files

7. Provide daily lunch coverage for Front Desk Admin

8. Provide general support to clients as needed

9. Serve as member of the staff team and attend meetings and trainings as required

10. Carry out or assist with other tasks in addition to the duties listed on this job description, in accordance with the agency’s team philosophy.

11. Evening and Weekends as needed

Qualifications: